GPG Jobs – Assistant Director: Secretariat Services

Job Responsibilities:

• Arrange and attend meetings, Record the meeting, compilation and circulation action plans and minutes
• Arrange the meeting within set timeframes
• Ensure that the minutes are as per the required standards and submitted within the set timeframes
• Ensure that the charters compiled as per the required standard and solemn affirmation forms are signed by SMT and EMT members timeously
• Compile performance contract, gather the PoE, ordering stationery, printing minutes, identifying required training
• Submit the performance contracts prior to the deadline; Ensure that the HoD sign the minutes timeously and adequate stationary is available to perform effectively
• Gather PoE timeously and submit PoE in compliant with the required standards
• Attend training in complaint with the CoGTA’s standards
• Liaise with Mangers regularly to confirm information captured on the documents
• Compile of the resolutions, follow-ups and updating of the list accordingly and timeously
• Arrange and attend meetings, Record the meeting, compilation and circulation action plans and minutes
• Arrange the meeting within set timeframes as per the directive of the HoD with respective departments
• Ensure the minutes are as per the required standards are submitted within the set timeframes to other sector departments
• Communicate with sector departments regularly.

Job Requirements:

• In-depth knowledge of government legislative frameworks such as the PFMA, Public Service Act, Treasury Regulations and various Acts that regulate the Public Service
• Knowledge of supply chain management, corporate services and financial and asset management procedures and processes in the public sector
• Good working knowledge of the Ministerial Handbook
• Strong administrative skills; Good verbal communication
• Client Orientation and customer focused skills
• Service Delivery Innovation skills
• Effective written skills
• Computer skills
• Loyalty and Integrity
• Program management
• Problem solving and analysis
• Understanding of political climate
• A valid driver’s license.

Qualification & Experience:

• Matric plus NQF level 6/ National Diploma in Public Administration/ Office Management or relevant qualification, coupled with 3-5 years’ working experience in Secretariat Services, Administration, Secretarial or Executive Support

Job Details:

Company: Gauteng Provincial Government

Vacancy Type:  Full Time

Job Location: Johannesburg, Gauteng , South Africa

Application Deadline: N/A

Apply Here

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