Legal Aid Vacancies 2023 – Tender Supervisor

Job Description:

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Job Responsibilities:

• Check completeness of documentation and compliance against Supply Chain Management principles and thresholds.
• Follow through successful acquisitions to completion.
• Enforce compliance in terms of SCM policies and prescripts.
• Report to internal and external stakeholders on the actual spending against the approved budget.
• Monitor deadlines.
• Ensure the SCM system is cost-effective and implement processes to mitigate potential fruitless, wasteful, irregular and unauthorised expenditure.
• Implement an effective document control and filing system.
• Compile procurement reports and undertake compliance monitoring checks.
• Liaise with the User Department on an ongoing basis with respect to Tender requirements and Tender status.
• Prepare Tender status reports and expected timelines on a regular basis as and when requested.
• Maintain tender files and compilation of various inputs to submit a more competitive bid document.
• Provide inputs to the Demand and Acquisition Manager for monthly reports.
• Assemble and maintain internal procurement documentation relating to the tendering process, including recording Management approval relating to tendering and contracting actions.
• Review and monitor the procurement plan and report on procurement delays.
• Compile business needs to be included in the procurement plan for submission to NT.
• Review documents for submission to the Bid Committees for completeness and accuracy.
• Assist in preparing bid specifications and ensure Bid Committee members are appointed for all tenders to be advertised.
• Facilitating of the negotiation process with potential service providers to ensure value for money is obtained in the procurement process.
• Provide Management and both internal and external clients with tender-related advice.
• Ensure service providers are appointed in line with approved budgets in the procurement plan.

Job Requirements:

• Negotiations.
• Presentation skills (verbal and written, writing skills) and good communication skills.
• Integrity and the ability to deal with confidential information are essential.
• Client service orientation.
• Organisational and administration skills; quick and innovative thinking.
• Planning and organising skills ability.
• Ability to communicate at any level of the organisation.
• Knowledge and understanding of PFMA Act, PPPFA Act and B-BBEE Act.
• Efficient and accurate with attention to detail.
• Computer literacy.
• Financial management skills.
• Ability to initiate processes for the benefit of Legal Aid SA.
• Problem-solving analysis.
• Project management skills and knowledge to analyse and interpret laws and regulations that govern procurement is highly required.
• Knowledge of dealing with Treasury regulations and requirements.
• Basic knowledge of accounting.
• Assertiveness.

Qualification & Experience:

• Three-year Degree/National Diploma in Supply Chain Management or related or relevant.
• A sophisticated collaborative style is advantageous.
• A minimum of 3 years experience is a requirement in a similar position as well as strong experience in implementation of the PPPFA, PFMA,
• Treasury regulations as well as a general understanding of B-BBEE Act requirements in line with procurement compliance.
• Experience in strategic and business planning and monitoring and reporting.
• Experience that would assist the incumbent in driving a service excellence mindset.

Job Details:

Company: Legal Aid

Vacancy Type:  Full Time

Job Location: Braamfontein, JHB, South Africa

Application Deadline: N/A

Apply Here

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